Guides and use cases

These guides explain the concepts behind stock management, such as what a warehouse management system is, how cycle counting works and how to name storage locations, and compare Inventory Management with Excel, Sortly and Odoo. The use cases show how webshops, service vans, workshops and shops set up the app for their own situation.

Use cases

• Inventory for webshops
  How a webshop keeps its stock right with Inventory Management: book deliveries onto shelves, register outbound per order and count the busiest locations.
• Stock in service vans
  Track stock in service vans: set up each van as a storage location, move parts from the warehouse and book them out on the technician's own phone.
• Parts inventory for workshops
  Track spare parts in a repair or maintenance workshop: shelves and bins as locations, the barcode on the box as part number, and parts booked out per job.
• Stockroom inventory for shops
  Stockroom inventory for retail shops: keep the back room and the shop floor as separate locations, move stock to the shelves and see what is left per branch.

Guides

• What is a WMS?
  A warehouse management system (WMS) is software that tracks what is in a warehouse and where. What it does, how it differs from an ERP, and when you need one.
• Inventory management in Excel
  Excel works for stock until it does not. The four points where a spreadsheet breaks, and how to move to inventory software without losing your data.
• WMS or ERP
  An ERP knows how much stock you own; a WMS knows where it is. What each system does, where they overlap, and how to tell which one your warehouse is missing.
• For small businesses
  What a small business actually needs from a stock app, the five things worth checking before you commit, and the honest signs you do not need one yet.
• Scanning without hardware
  A phone camera reads the barcodes already printed on your packaging. When that is enough, and when scanning hardware starts to pay off.
• Compared to Sortly
  Sortly charges by item count and user seats; Inventory Management charges per device with unlimited items. What each one is built for.
• Compared to Odoo
  Odoo Inventory is one app inside a business suite priced per user; Inventory Management is a warehouse app priced per device. Which one you need.
• Warehouse location codes
  How to number warehouse locations so people find things. Code structure, the rules that keep a scheme usable, and the mistakes that make one fall apart.
• Cycle counting
  Cycle counting checks a few locations at a time instead of the whole warehouse. Why it beats an annual stocktake and how often to count.
• Glossary
  Plain-language definitions of the terms used in warehouse and stock management: SKU, product ID, storage location, cycle count, FIFO, safety stock and more.

Last updated September 27, 2026